Commercial Movers With No Weekend Surcharge
The expensive part of a commercial move usually isn’t the crew. It’s the days your team can’t work, the workstation that turns up missing a monitor arm, the filing cabinet nobody can find on Monday morning.
Horsepower Moving and Storage provides local business moving services for offices, professional suites, medical and dental practices, and retail spaces, with Louisville moving services that reach across the city and all of Kentucky/Southern Indiana. We also move businesses in Prospect, Middletown, Anchorage, Crestwood, La Grange and St. Matthews in Kentucky, and in New Albany, Clarksville and Jeffersonville across the river in Southern Indiana. We’re family-owned, licensed and insured, and registered with the FMCSA as USDOT 4474565. Every mover on our crews is background-checked on an ongoing basis – which matters when the boxes contain client files.
Certificate of Insurance for Office Moves
Most commercial buildings won’t let a moving crew through the door without a Certificate of Insurance naming the property. Facilities managers ask for it at both ends, and it’s the single most common reason a booked move gets turned away on arrival.
We provide COIs for commercial moves. Send us your building management’s requirements – at the origin, the destination, or both – and we’ll have the certificate issued before move day rather than scrambling for it the morning of.
Weekend and Any-Day Scheduling
Yes. We move 365 days a year and weekends cost the same as weekdays – no Saturday premium, no Sunday premium. For most small and mid-sized offices a weekend move means staff leave on Friday and come back to a working space.
What Drives the Cost of a Commercial Move
Commercial moves are estimated after an on-site walkthrough, because no two offices hold the same inventory. These are the factors that set the price.
- Floor area and inventory: the number of workstations, filing cabinets, conference tables and fixtures decides how many movers and trucks the job needs.
- Access: elevator reservations, loading zones and move-in hours at both buildings affect how fast the movers can load and unload.
- Packing: if your staff boxes their own desks and files, you pay less labor. If you want us to pack the office, our packing services are added to the estimate.
- Phasing: a move done in stages is estimated stage by stage. Moves that collect from more than one address are estimated separately, because the routing varies each time.
- Special items: office safes between 300 and 500 pounds carry a special-item fee and need at least three movers.
What does not raise the price: weekends cost the same as weekdays, furniture disassembly and reassembly are included, and there is no limit on box count or weight. Labor carries a two-hour minimum.
Corporate and Business Moving Services by Industry
Not every commercial move is an office with desks. The variables change with the business, and we plan for them:
- Corporate offices and professional suites – desks, chairs, filing cabinets, conference tables, and IT equipment. Most can move over a weekend with staff back at their desks Monday morning
- Medical and dental practices – exam tables, cabinetry, sensitive equipment, and patient records that require careful handling and chain-of-custody awareness
- Law offices – filing systems, libraries, and client files where nothing gets mislabeled or left behind. We label and inventory at the origin
- Retail spaces – shelving, display fixtures, point-of-sale equipment, and back-of-house inventory. Timing usually works around lease dates
- Warehouses and light industrial – racking, palletized inventory, and equipment. Heavier items get assessed at the on-site estimate for crew sizing
If your business doesn’t fit neatly into one of these, tell us what you have at your estimate and we’ll tell you how we’d handle it.
What Our Office and Commercial Movers Handle
We move the full contents of an office, not just the easy pieces:
- Desks, executive chairs, and task chairs
- Filing cabinets, bookcases, and credenzas
- Conference and meeting tables
- Retail fixtures and shelving
- Flat-screen monitors and displays (wrapped)
- Office safes between 300 and 500 pounds (special-item fee, minimum three movers)
Furniture disassembly and reassembly is included at no additional fee – desks and tables that have to come apart go back together at the new space. There is no limit on box count or total weight. It only has to fit our trucks, which are all 26 feet, 7 feet 9 inches wide, and 6 feet 10 inches high inside, with a liftgate or a ramp.
If your staff doesn’t have time to prepare boxes before moving day, our packing services can handle everything from office equipment to files and supplies. For a phased relocation or a move that collects from more than one address, we handle multi-stop jobs – those are estimated separately, because the routing varies each time.
Phased Relocations and Multi-Floor Moves
Not every business can shut down for a full day. Some relocations happen in stages – one department at a time, one floor at a time, or split across a weekend and the following week.
We handle phased commercial moves by planning each stage as its own job:
- Department-by-department – accounting moves Friday night, sales moves Saturday, IT moves Sunday. Each stage estimated and scheduled independently
- Floor-by-floor – one floor cleared and set up before the next one starts, so the building stays partially operational
- Split-site consolidation – collecting from two or more current locations into one new space. Multi-stop routing estimated separately
Each phase gets its own estimate. Tell us the sequence your business needs and we’ll plan the crew and trucks around it.
Commercial Moving Coverage, Storage, and Accountability
Replacement-value protection – available on every commercial move, explained in writing before you book
Storage between spaces – if the new office isn’t ready or you’re relocating around a build-out, we can include storage in your estimate. One company loads the old office, holds it, and delivers when the space is finished
Itemized accountability – at the end of the job, your crew chief walks through the Bill of Lading with whoever is signing off on your end. Every item, every hour, documented
Preparing Your Office Before Move Day
The faster your office is ready, the less time the crew spends on the clock. Have your team handle these before we arrive:
- Personal desks and drawers – employees pack their own desk contents into boxes or bags. We move the furniture; we don’t sort personal items
- IT equipment – disconnect monitors, keyboards, and cables. Bag and label cables so they go back to the right workstation. Servers and network equipment should be handled by your IT team
- Filing cabinets – lock them if possible, or tape drawers shut so they don’t slide open during the carry
- Building coordination – confirm loading zone access, elevator reservations, and move-in hours at both the origin and destination. Send us the building management’s COI requirements
- Shred or archive first – a commercial move is the best time to purge old files. Less paper means less weight, less time, and a lower bill
If your team doesn’t have time to box everything up, our packing services can handle the full office.